7575 Van Buren Road, Baldwinsville, NY 13027
Town Board Minutes (01/15/08)
Regular Town Board Meeting of the Town Board of the Town of Van Buren, held at the Van Buren Town Hall, 7575 Van Buren Road, Baldwinsville, New York on January 15, 2008 at 7:30 pm.
Ms. Mary Frances Sabin Councilor
Mr. Derek Shepard Councilor
Mr. Howard Tupper Councilor
Mr. Ronald Dudzinski Councilor
Mr. Harold Johnson Councilor
Ms. Patricia Dickman Councilor
Mr. Claude Sykes Supervisor
Mr. Jeff Brown Attorney
Mr. Jason Hoy Engineer
Mr. Edward Parks Highway Superintendent
Ms. Lynn McCormick Town Clerk
Pledge of Allegiance and Roll Call.
Citizens Comments: None
Approve minutes of the Organizational Meeting:
036-08-000 MOTION BY Mr. Tupper, seconded by Mr. Johnson, to approve the minutes of the Organizational meeting as published.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Approve minutes of the 1/1/08 Regular Town Board meeting:
Mr. Sykes had one correction, the amount of the contract with J & L Cleaners is $13,074.00.
037-08-000 MOTION BY Mr. Dudzinski, seconded by Mr. Shepard, to approve the minutes of the 1/1/08 Regular Town Board meeting as amended.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Assessor’s Report:
Ms. Golden said the STAR rebate deadline for filed applications was December 31st. She said her office is still receiving calls concerning missing checks and they cannot do anything for the people, they need to contact the state. She said all exemption renewals for 2008 have been mailed and will be processed as received. She said all enhanced STAR and senior/disability renewals have been entered for 2008. She said work on the 2008 roll continues and splits and merges have been completed with values. She said comparable sales reports for 14 neighorhoods being reappraised for 2008 have been completed. She said eight have initial values and 7 have been field reviewed to indicate final values. Data collection for permits issued is being done in each neighborhood as field
reviews are completed. Plans for the 2008 Annual Reassessment project were reviewed with ORPS in December. Van Buren will be in excellent shape with values scheduled to be completed by March 1st. This will allow ample time for informational meetings during March and April. She said picture updating has been suspended for the season. Ms. Golden said evening appointments seem to be more popular than Saturdays for informal meetings so they are eliminating Saturdays and adding more evenings.
Mr. Sykes said the Town of Lysander has agreed to share the Assessor and Ms. Golden will begin working in the town on Mondays and Fridays and Lysander the rest of the week.
7:40pm
038-08-000 MOTION BY Ms. Dickman, seconded by Ms. Sabin, to recess the regular meeting and call the public hearing to order.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
7:35 pm Public Hearing to consider Local Law concerning developers fees:
039-08-000 MOTION BY Mr. Shepard, seconded by Mr. Johnson, to waive reading the legal notice published in The Messenger on January 9, 2008.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Mr. Brown explained that this law is the basis for charging developers fees.
Mr. Sykes asked if anyone wanted to speak in favor of this local law. No one spoke.
Mr. Sykes asked if anyone wanted to speak against this local law. No one spoke.
040-08-000 MOTION BY Ms. Dickman, seconded by Ms. Sabin, to close the public hearing and resume the regular meeting.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Meeting resumed 7:41 pm
Frank Foster, report on Canton Woods:
Mr. Foster said they are celebrating their 30th anniversary this year. He said they are in the process of planning events. He said they will be upgrading their heating and air conditioning this year and are working on a five year plan that includes expansion. He said they are also in the process of renewing their accreditation.
Mr. Shepard asked what the benefit is to being an accredited senior center.
Mr. Foster said evaluation and funding and he will get Mr. Shepard a list of other benefits.
Consider local law on developers fees:
041-08-030 MOTION BY Mr. Shepard, seconded by Mr. Dudzinski, to approve Local Law No. 1 establishing a basis for charging developers fees.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Reaffirm schedule of fees:
042-07-007 MOTION BY Ms. Dickman, seconded by Mr. Johnson, to reaffirm the schedule of fees amended January 1, 2008.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Consider Red Cross shelter agreement:
043-07-000 MOTION BY Mr. Johnson, seconded by Mr. Dudzinski, to approve the Red Cross shelter agreement.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Approve and encumber additional funds for fuel management system:
044-08-026 MOTION BY Mr. Johnson, seconded by Mr. Shepard, to approve and encumber $4,411.22 for the fuel management system.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Accept Roger Eidt’s resignation from OCRRA Board of Directors:
045-08-043 MOTION BY Mr. Tupper, seconded by Mr. Dudzinski, to accept Roger Eidt’s resignation with regret.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Appoint representative to OCRRA Board of Directors:
046-08-043 MOTION BY Mr. Dudzinski, seconded by Mr. Johnson, to appoint Mark Wilder to represent the town on the OCRRA Board of Directors.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Eldan Homes, Doug Beachel, discuss section 8 & 9 Harbour Heights:
Mr. Beachel said this is for the final sections of Harbour Heights and they intend to do the infrastructure and build all 98 homes.
Ms. Sabin asked if all the punch list items have been completed.
Mr. Beachel said Sectoin 6 is complete and they have to top coat the road to finish Section 7.
Mr. Sykes said they will do partial payments for stormwater reviews.
047-08-049 MOTION BY Mr. Dudzinski, seconded by Mr. Johnson, to approve Sections 8 & 9 of Harbour Heights.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Approve payment of Association of Towns membership and dues:
048-08-027 MOTION BY M. Dickman, seconded by Mr. Johnson, to approve the payment of the dues to the Association of Towns in the amount of $1,100.00.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Blanket approval for professional membership dues in County and State Associations:
049-08-027 MOTION BY Mr. Johnson, seconded by Mr. Dudzinski, to approve membership and dues for County and State Associations for 2008.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Appoint Derek Shepard to Greater Baldwinsville Economic Development Agency:
050-08-002 MOTION BY Mr. Johnson, seconded by Mr. Dudzinski, to appoint Mr. Shepard to the Greater Baldwinsville Economic Development Agency.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Consider purchase of Buildings and Grounds truck:
051-08-005 MOTION BY Mr. Dudzinski, seconded by Mr. Johnson, to authorize Mr. Lally to purchase a truck off state bid in the amount of $21,902.75.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Presentation for zone change, Ind A to Planned Industrial, for proposed asphalt plant on Van Buren Road:
Mr. Fogel, attorney for James Spano, was present to address the Board.
Mr. Fogel said this property is between Walters and Herman Roads. He said it is a 42 acre lot and they intend to use 20 acres and leave the rest as a buffer. He said the plant would be a small to medium size asphalt plant located 1,000 feet from the road.
Mr. Dudzinski asked how many trucks they would load a day.
Mr. Fogel said the plan is still conceptual and the number of trucks would be market driven so he couldn’t answer that tonight.
052-08-052 MOTION BY Mr. Johnson, seconded by Mr. Tupper, to send this project to the Planning Board for zone change referral.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Budget Transfers:
053-08-007 MOTION BY Mr. Dudzinski, seconded by Mr. Johnson, to approve the following budget transfers for 2007:
TRANSFER:
To: 3989.4A Other Public Safety $553
From: 1990.4A Contingency $553.00
EXPLANATION:
Vouchers for fire hydrant markers were received which created an over-budget condition. This transfer provides the additional funding needed to pay the two vouchers.
TRANSFER:
To: 1110.4A Justice, Contractual $3
From: 1110.1A Justice, Personal Serv $3
To: 8010.2B Zoning/Codes Capital $3,000
8010.4B Zoning, Contractual $ 230
From: 8010.1B Zoning, Codes Personal Serv $3,230.
EXPLANATION:
Vouchers have been received and are included on the current abstract which have caused the above accounts to be over-budget. The transfers being requested provide the funds needed in order to pay the vouchers.
Budget Amendments and Transfers:
To: 5130.4DB Machinery Contractual $1,113
5142.4DB Snow Removal, Contractual $51,142
From: 9060.8DB Health Insurance $21,747
5130.4DB Street Maint, Contractual $17,613
Increase: 2801.0DB Interfund Revenues $12,895
EXPLANATION:
Spending in the Highway Fund has exceeded total fund appropriations by $2,114. Revenues for 2007 surpassed plan by $20,784. In addition to proposing budget transfers, the budget is being amended by increasing budgeted revenues for inter-fund revenues. This allows for additional funds to be appropriated.
Budget Amendment
Increase: 51824SL06 Seneca Knolls Street Lighting $51
Appropriated Fund Balance $51
EXPLANATION:
Seneca Knows Street Lighting District exceeded budgeted spending by $51. The only method to provide the additional funding is through the use of appropriated fund balance.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
054-08-007 MOTION BY Mr. Johnson, seconded by Mr. Dudzinski, to approve the following budget transfers for 2008:
TRANSFER:
To: 1315.1A Comptroller, Personal Services $17,500
From: 1220.1A Town Supervisor, Personal Svcs $10,065
1320.4A Audit, Contractual $7,435
EXPLANATION:
At the organizational meeting, the Town Board re-established the position of Town Comptroller. This transfer appropriates the funds to pay the approved salary for this position.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Audit Vouchers, no longer necessary due to appointment of Comptroller:
Mr. Sykes said the Comptroller will approve all vouchers for payment, but if the Councilors still want to see the invoice journal they will get a copy.
Committee Reports:
Ms. Sabin said she has been in contact with representatives from a department store about locations in Van Buren.
Mr. Tupper said he attended a Pubic Safety meeting and they discussed Emergency Management.
Ms. Dickman said she also attended the Public Safety meeting and they discussed the recent fire in a rural area of town. She said they discussed the use of portable ponds in areas without hydrants.
Ms. Dickman commended Mr. Sykes on giving expectations and subjects to the committees to start working on.
Mr. Johnson scheduled a Highway Committee meeting for January 23, 2008 at 4:00 pm at the Town Hall.
Mr. Dudzinski said the pond stabilization project that the Highway Department did came out great and he would like Mr. Parks to attend committee meetings in case there is other work that his department can perform.
Mr. Shepard said the Personnel committee has been working on negotiating the union contract with the Highway Department.
Highway Superintendent Comments:
Mr. Parks said they have been enjoying the mild weather.
Supervisors Comments:
Mr. Sykes said the Supervisor’s Report has been distributed.
055-08-007 MOTION BY Mr. Johnson, seconded by Mr. Dudzinski, to accept the Supervisor’s Report for December.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Ms. Sykes said the Code Enforcement Officer has given the Board a memo stating all code violations have been remedied at Kowalski’s Country Inn.
056-08-055 MOTION BY Mr. Johnson, seconded by Mr. Dudzinski, to approve the following resolution:
WHEREAS, pursuant to the requirement of the New York State Alcoholic Beverage Control (ABC) Law, an applicant for a license to sell alcoholic beverages at retail, for on-premises consumption, as well as any applicant for renewal of such a license, must notify the Town Clerk of the municipality wherein the premises is located, and
WHEREAS, this notice is given in order that the municipality, if it so desires, may express an opinion for or against the granting of said license or renewal to the ABC Board,
NOW, THEREFORE, BE IT RESOLVED, by the Town Board of the Town of Van Buren, that with respect to the application submitted by Kowalski’s Country Inn for a license to sell alcoholic beverages at retail for on premises consumption, the Van Buren Town Board does express a favorable opinion.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Mr. Sykes said the Board needs to approve training for Planning and Zoning Board of Appeals members.
057-08-027 MOTION BY Ms. Sabin, seconded by Mr. Johnson, to approve training for ten members of the Planning and Zoning Board of Appeals, at the Onondaga County Planning Federation in the amount of $650.00.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Mr. Sykes said he received a message from the homeowner at 212 Golfcrest Circle thanking the Code Enforcement Officer for getting the garbage removed from the house across the street.
Mr. Sykes said he got an email from the Baldwinsville Fire Department Chief thanking the Highway Department for sending a sander to the recent fire on East Dead Creek Road. He said it was helpful in controlling the ice build up from the water.
Mr. Sykes said the town will be receiving $26,865.00 in state aid for following our Annual Reassessment Program.
Mr. Sykes said he gave out the legislative program for the Association of Towns for this year.
Mr. Sykes asked Department Heads to be thinking of project ideas for Community Development money for this year. He said the application is due in March.
Mr. Sykes said he has the departmental Annual Reports in his office and he has copied them to the Board.
Mr. Sykes said he will open a dialogue with the Town of Lysander and Village of Baldwinsville about possibly merging Parks & Recreation departments. He said the Park Director in Lysander is retiring in a year and a half and he wants to discuss consolidation. He said he will be getting the Parks & Recreation committee involved in the discussion.
Board Comments:
Mr. Dudzinski asked all department heads to keep giving the Board their monthly reports.
Ms. Sabin said she was at Association of Towns training today and appreciates the opportunity to go to the training sessions and learn.
Citizens Comments: None
Engineer Comments:
Mr. Hoy said the DEC has notified them that the town’s MS4 program permit is being extended.
Attorney Comments: None
058-08-000 MOTION BY Ms. Dickman, seconded by Ms. Sabin, to adjourn to the next Regular Town Board meeting on February 5, 2008 at 7:30 pm.
Ms. Sabin – Yes, Mr. Shepard – Yes, Mr. Tupper – Yes, Mr. Dudzinski – Yes, Mr. Johnson – Yes, Ms. Dickman – Yes, Mr. Sykes – Yes
All Ayes – Motion Carried & Adopted
Meeting closed 8:45 pm
Respectfully submitted,
Lynn McCormick
Town Clerk
Dated: 1/16/08
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