7575 Van Buren Road, Baldwinsville, NY 13027
Town Board Minutes (01/01/08) Organizational Meeting
ORGANIZATIONAL MEETING of the Town Board of the Town of Van Buren, held at the Van Buren Town Hall, 7575 Van Buren Road, Baldwinsville, New York on January 1, 2008 at 6:00 pm.
Ms. Mary Frances Sabin Councilor
Mr. Derek Shepard Councilor
Mr. Howard Tupper Councilor
Mr. Ronald Dudzinski Councilor
Mr. Harold Johnson Councilor
Mr. Claude Sykes Supervisor
Mr. Jeff Brown Attorney
Mr. James Billings Engineer
Mr. Edward Parks Highway Superintendent
Ms. Lynn McCormick Town Clerk
Also present: Mrs. Barbara Johnson, Mr. David Pringle, Mr. Anthony Geiss, Mr. John Virginia, Mr. Harold Crandon, Mrs. Darlene O’Kane, Mr. Edward Van Der Water, Mrs. Norma Goodman
Mr. Sykes announced all official oaths and undertakings are in place.
001-08-000 MOTION BY Mr. Dudzinski, seconded by Mr. Shepard, to Set 1st and 3rd Tuesdays of each month at 7:30 pm as the date and time of regular Town Board meetings, except November 7, 2008. Set 1st, 3rd and 4th Tuesdays of each month at 7:00 pm as Town Board work sessions as needed.
All Ayes – Motion Carried & Adopted
002-08-002 MOTION BY Mr. Tupper, seconded by Mr. Dudzinski, to appoint Attorneys for Town Board, Planning Board and Zoning Board of Appeals and authorize executing agreement with Mackenzie Hughes per proposal.
Jeff Brown - Town Board Attorney
Ted Spencer – Zoning Board of Appeals Attorney
Brad Hunt – Planning Board Attorney
All Ayes – Motion Carried & Adopted
003-08-002 MOTION BY Mr. Johnson, seconded by Mr. Dudzinski, to appoint Barton & Loguidice as Engineers for the Town and authorize execution of agreement.
All Ayes – Motion Carried & Adopted
004-08-001.1 MOTION BY Mr. Johnson, seconded by Ms. Sabin, to authorize Supervisor to execute well monitoring agreement with Barton & Loguidice per proposal.
All Ayes – Motion Carried & Adopted
005-08-000 MOTION BY Mr. Johnson, seconded by Mr. Shepard, to approve the following agenda items 6-18:
Review and Affirm Rules of Procedure (Association of Towns Annual Meeting).
Authorize execution of agreement with BMK Services as Town Auditor to close out the 2007 year financial matters, including annual payroll filings and the NYS Audit.
Designate official newspaper of 2008 – Eagle Newspapers (The Messenger) and The Post Standard as necessary.
Designate M & T Bank, Baldwinsville, as the depository for all general accounts and authorize the Supervisor or Deputy Supervisor to make all deposits and withdrawals and sign checks on checking accounts.
Approve M & T Bank, Baldwinsville, as the depository for the funds of the Town Clerk, Justices and Receiver of Taxes.
Authorize the Receiver of Taxes to make deposits in the General account.
Authorize the Parks & Recreation Dept. to make deposits in the General account.
Authorize the Town Clerk to make deposits in the General account.
Establish petty cash funds as follows:
a. Town Clerk, $225.00 ($125.00, plus $50.00 in each of 2 cash boxes)
b. Receiver of Taxes, $200.00
c. Justices, $200.00
d. Parks & Recreation, $75.00
e. Parks & Recreation Refunds, $100.00
f. Pool, $150.00, seasonal
g. Receiver of Taxes, $50.00 for change for water bills
Set mileage reimbursement rate at 50.5 cents for use of personal vehicles for official business. Further, the rate shall stay concurrent with IRS rate throughout the year.
Set January 19th as the date for filing of Annual Reports with the Town Clerk. The Town Financial Annual Report to be required by State Annual Report with filing date set by Town Law.
Direct that fees for building, zoning and planning permits and developer’s fees be collected by the Code Enforcement Office and turned over to the Supervisor for deposit.
Approve Schedule of Fees for 2008 for building permits, filing fees, legal and engineering deposits.
All Ayes - Motion Carried & Adopted
006-08-002 MOTION BY Ms. Sabin, seconded by Mr. Tupper, to approve Elizabeth Koegel as Deputy Receiver of Taxes
All Ayes – Motion Carried & Adopted
007-08-002 MOTION BY Ms. Sabin, seconded by Mr. Dudzinski, to approve Rebecca Koegel as Deputy Town Clerk.
All Ayes – Motion Carried & Adopted
Mr. Sykes names Elizabeth Bowers as Historian and Louise Corrigan as Confidential Secretary to the Supervisor.
008-08-002 MOTION BY Mr. Shepard, seconded by Ms. Sabin, to appoint Norma Goodman to the Planning Board to fill seat vacated by Mary Frances Sabin, term to expire 12/31/11.
All Ayes – Motion Carried & Adopted
009-08-002 MOTION BY Mr. Johnson, seconded by Mr. Dudzinski, to appoint Anthony Geiss to the Planning Board, term to expire 12/31/14.
All Ayes – Motion Carried & Adopted
010-08-002 MOTION BY Mr. Johnson, seconded by Mr. Tupper, to appoint Joseph Kiselica to the Zoning Board of Appeals, term to expire 12/31/12.
All Ayes – Motion Carried & Adopted
011-08-002 MOTION BY Ms. Sabin, seconded by Mr. Dudzinski, to appoint John Virginia as Chairman of Zoning Board of Appeals.
All Ayes – Motion Carried & Adopted
012-08-002 MOTION BY Mr. Johnson, seconded by Ms. Sabin, to appoint Anthony Geiss Chairman of the Planning Board.
All Ayes – Motion Carried & Adopted
013-08-002 MOTION BY Mr. Johnson, seconded by Mr. Dudzinski, to appoint Greg Maxwell as Town Comptroller and Accounting Officer, part time.
All Ayes – Motion Carried & Adopted
Mr. Sykes read the experience of Patricia Dickman: Master of Science in Mathematics, currently a real estate broker, 16 years as Mayor of Orchard Park, six years as Trustee, 12 years on Board of Assessment Review and seven years as Planning Board Chair.
014-08-002 MOTION BY Mr. Dudzinski, seconded by Mr. Johnson, to appoint Patricia Dickman to fill the Councilor seat vacated by Claude Sykes, term to expire 12/31/08.
All Ayes – Motion Carried & Adopted
015-08-002 MOTION BY Mr. Johnson, seconded by Mr. Dudzinski, to appoint Patricia Dickman as Deputy Supervisor.
All Ayes – Motion Carried & Adopted
016-08-002 MOTION BY Ms. Sabin, seconded by Mr. Tupper, to appoint Mary Crego to the Board of Assessment Review to fill seat vacated by Jerry Crego, term to expire 9/30/12.
All Ayes – Motion Carried & Adopted
017-08-002 MOTION BY Mr. Shepard, seconded by Mr. Dudzinski, to appoint John Reaume to the Board of Assessment Review to fill seat vacated by Patricia Dickman, term to expire 9/30/09.
All Ayes – Motion Carried & Adopted
018-08-002 MOTION BY Ms. Sabin, seconded by Mr. Dudzinski, to appoint Derek Shepard to represent the Town on the Canton Woods Board of Directors.
All Ayes – Motion Carried & Adopted
019-08-002 MOTION BY Mr. Johnson, seconded by Mr. Dudzinski, to appoint James Gensler as Dog Control Officer.
All Ayes – Motion Carried & Adopted
020-08-038 MOTION BY Mr. Dudzinski, seconded by Mr. Tupper, to approve the following payroll rates per the 2008 budget for elected, nonaffiliated and appointed personnel and name individuals to those positions:
Supervisor $40,065.00, annual
Town Board $8.090.00 each, annual
Justice $26,875.00 each, annual
Receiver of Taxes $32,693.00, annual
Town Clerk $41,164.12, annual
Deputy Town Clerk $15.00/hour
Highway Supt. $51,943.00, annual
Assessor $36,415.00, annual Theresa Golden
Deputy Supervisor $1,913.00, annual
Deputy Receiver of Taxes $11.24/hour Elizabeth Koegel
Board of Assessment Review $200.00, each, annual listing attached
Planning Board Chairman $2,414.32, annual Anthony Geiss
Planning Board Members $1,611.95, each, annual listing attached
Zoning Board Chairman $2,414.32, annual John Virginia
Zoning Board Members $1,611.95, each, annual listing attached
Historian $1,533.00, annual Elizabeth McCarthy –Bowers
Dog Control Officer $26,267.00, annual James Gensler
Part – time Confidential
Secretary to the Supervisor $12.38/hour Louise Corrigan
Part – time Comptroller and
Accounting Officer $17,500.00, annual Greg Maxwell
Assessor Clerk $9.27/hour Sandra Burkhart
Court Security, Sheriff, $53.05 first three hours and $17.68 for each hour thereafter
Buildings & Grounds seasonal staff:
One returning employee $9.00/hour
One new employee $8.50/hour
All Ayes – Motion Carried & Adopted
021-08-038 MOTION BY Ms. Sabin, seconded by Mr. Dudzinski, to approve seasonal personnel job roster and rates for Parks & Recreation and Buildings and Grounds Department per attached sheets. Union and affiliated personnel payroll rates per respective agreements.
All Ayes – Motion Carried & Adopted
022-08-000 MOTION BY Mr. Johnson, seconded by Mr. Dudzinski, to waive and reduce Supervisor’s salary by $10,065.00.
All Ayes – Motion Carried & Adopted
023-08-001.1 MOTION BY Mr. Dudzinski, seconded by Mr. Johnson, to authorize the Supervisor to renew the kennel lease with Ronald Abold at $400.00 a month, $4,800.00 per year.
All Ayes – Motion Carried & Adopted
024-08-000 MOTION BY Mr. Dudzinski, seconded by Mr. Johnson, to approve the following committee assignments:
Public Safety: Howard Tupper, Chairperson
Patricia Dickman
Harold Johnson
Parks & Recreation
And Facilities: Ronald Dudzinski, Chairperson
Harold Johnson
Derek Shepard
Personnel: Derek Shepard, Chairperson
Mary Frances Sabin
Howard Tupper
Highway: Harold Johnson, Chairperson
Ronald Dudzinski
Claude Sykes
Planning & Zoning: Howard Tupper, Chairperson
Mary Frances Sabin
Patricia Dickman
Cable TV: Mary Frances Sabin, Chairperson
Ethics: Lynn McCormick, Chairperson
Bradley Benton
Richard Manville
Insurance: Patricia Dickman, Chairperson
Lynn McCormick
Michelle McCormick
Economic
Development: Mary Frances Sabin, Chairperson
Patricia Dickman
Claude Sykes
Andrea Reeves
All Ayes – Motion Carried & Adopted
025-08-040 MOTION BY Ms. Sabin, seconded by Mr. Dudzinski, to reaffirm the 1996 Town Procurement Policy.
All Ayes – Motion Carried & Adopted
026-08-000 MOTION BY Ms. Sabin, seconded by Mr. Dudzinski, to adjourn to the Regular Town Board meeting on January 1, 2008 at 7:30 pm.
Meeting closed 6:14 pm
Respectfully submitted,
Lynn McCormick
Town Clerk
Dated: 1/3/08
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