Van Buren, NY - Organizational Meeting Agenda for January 2009

Organizational Meeting Agenda for January 2009

Printer-Friendly Version

Agenda for Organizational Meeting

January 1, 2009 – 12:00 P.M.

Regular meeting immediately following

Call to Order

Pledge of Allegiance

Roll Call

Announce oaths and official undertakings are in place.
Set 1^st and 3^rd Tuesdays of each month at 7:30 pm as the date and time of regular Town Board meetings, except November 3, 2009.

Set 1^st, 3^rd and 4^th Tuesdays of each month at 7:00 pm as Town Board work sessions as needed.

Appoint Attorneys for Town Board, Planning Board and Zoning Board of Appeals and authorize executing agreement with Mackenzie Hughes per proposal.

Jeff Brown - Town Board Attorney

Ted Spencer – Zoning Board of Appeals Attorney

Brad Hunt – Planning Board Attorney

Appoint Barton & Loguidice as Engineers for the Town and authorize execution of agreement.
Authorize Supervisor to execute well monitoring agreement with Barton & Loguidice per proposal.
Review and Affirm Rules of Procedure (Association of Towns Annual Meeting).
Designate official newspaper of 2008 – Eagle Newspapers (The Messenger) and The Post Standard as necessary.
Designate M & T Bank, Baldwinsville, as the depository for all general accounts and authorize the Supervisor or Deputy Supervisor to make all deposits and withdrawals and sign checks on checking accounts.
Approve M & T Bank, Baldwinsville, as the depository for the funds of the Town Clerk, Justices and Receiver of Taxes.
Authorize the Town Clerk to make deposits in the Receiver of Taxes account.
Authorize the Parks & Recreation Dept. to make deposits in the General account.
Authorize the Town Clerk to make deposits in the General account.
Establish petty cash funds as follows:

a. Town Clerk, $225.00 ($125.00, plus $50.00 in each of 2 cash boxes)

b. Town Clerk (Receiver of Taxes), $200.00

c. Justices, $200.00

d. Parks & Recreation, $75.00

e. Parks & Recreation Refunds, $100.00

f. Pool, $150.00, seasonal

g. Town Clerk (Receiver of Taxes), $50.00 for change for water bills

Set mileage reimbursement rate at 55 cents for use of personal vehicles for official business. Further, the rate shall stay concurrent with IRS rate throughout the year.
Reaffirm Town’s investment policy.
Direct that fees for building, zoning and planning permits and developer’s fees be collected by the Code Enforcement Office and turned over to the Supervisor for deposit.
Approve Schedule of Fees for 2009 for building permits, filing fees, legal and engineering deposits.
Town Clerk names Deputies – Rebecca Koegel and Barbara Johnson.
Supervisor names Elizabeth McCarthy-Bowers as Town Historian and Marie Giannone as Confidential Secretary to Supervisor.
Appointment of Harold Candon to Planning Board, term expire 12/31/15.
Appointment of Laura McBurney to the Zoning Board of Appeals with term to expire 12/31/13.
Appointment of John Virginia as Chairman of Zoning Board of Appeals.
Appointment of Anthony Geiss as Chairman of Planning Board.
Appointment of Greg Maxwell as Town Comptroller and Budget and Accounting Officer, part time.
Appointment by Supervisor of Patricia Dickman as Deputy Supervisor.
Appointment of Roger Eidt to Board of Assessment Review, term to expire 9/30/13.
Appointment of Derek Shepard to represent the Town on the Canton Woods Board of Directors.
Appointment of Melissa Mariano (Town of Camillus Dog Control Offices) as Dog Control Officer.
Approve payroll rates and dates for 2009 per budget for elected, nonaffiliated and appointed personnel and name individuals to those positions:

Supervisor $30,000.00, annual

Town Board $8,090.00 each, annual

Justice $27,682.00 each, annual

Deputy Town Clerk

(Receiver of Taxes) $33,674.00, annual Barbara Johnson

Town Clerk $42,399.00, annual

Deputy Town Clerk $15.45/hour

Highway Supt. $53,502.00, annual

Assessor $61,800.00, annual Theresa Golden

Deputy Supervisor $1,913.00, annual

Deputy Receiver of Taxes $11.58/hour

Board of Assessment Review $200.00, each, annual listing attached

Planning Board Chairman $2,986.00, annual Anthony Geiss

Planning Board Members $1,960.00, each, annual listing attached

Zoning Board Chairman $2,486.00, annual John Virginia

Zoning Board Members $1,660.00, each, annual listing attached

Historian $1,579.00, annual Elizabeth McCarthy –Bowers

Part – time Confidential

Secretary to the Supervisor $11.25/hour Marie Giannone

Part – time Comptroller and

Budget Accounting Officer $18,025.00, annual Greg Maxwell

Assessor Clerk $9.55/hour Sandra Burkhart

Court Security, Sheriff, $54.65 first three hours and $18.22 for each hour thereafter

Buildings & Grounds seasonal staff:

One returning employee $9.23/hour

One new employee $8.76/hour

Dog Control Office By intermunicipal contract Melissa Mariano

Approve seasonal personnel job roster and rates for Parks & Recreation and Buildings and Grounds Department per attached sheets. Union and affiliated personnel payroll rates per respective agreements.
Board Committees:

Public Safety: Howard Tupper, Chairperson

Patricia Dickman

Harold Johnson

Parks & Recreation

And Facilities: Harold Johnson, Chairperson

Derek Shepard

Claude Sykes

Erie Canal

Committee: Ronald Dudzinski, Chairperson

Howard Tupper

Personnel: Derek Shepard, Chairperson

Mary Frances Sabin

Howard Tupper

Highway: Harold Johnson, Chairperson

Ronald Dudzinski

Claude Sykes

Planning & Zoning: Howard Tupper, Chairperson

Mary Frances Sabin

Patricia Dickman

Cable TV: Mary Frances Sabin, Chairperson

Ethics: Lynn McCormick, Chairperson

Bradley Benton

Richard Manville

Insurance: Patricia Dickman, Chairperson

Lynn McCormick

Claude Sykes

Economic

Development: Mary Frances Sabin, Chairperson

Patricia Dickman

Claude Sykes

Reaffirm 1996 Town Procurement Policy (Chapter 50 Town Code).
Blanket approval for memberships and dues for professional, county and state associations.

Adjourn to Regular Town Board meeting, January 1, 2009, immediately following this meeting.